Understanding Company Structure in Forwood One
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Introduction
Company Structure in Forwood One defines how your organisation is arranged in a clear, hierarchical model. This structure is essential for:
organising your company data
managing user access
supporting accurate reporting
linking your organisation to physical sites
A complete and well-designed Company Structure is mandatory for Forwood One setup. Without it, users may be unable to access information or generate reports.
What is Company Structure?
Company Structure refers to the hierarchy of organisational levels inside Forwood One. It defines:
where each user belongs
how data is grouped
how reporting and access rules are applied
Company Structure supports:
User access control – Users only see the levels they are assigned to.
Data organisation – Helps structure regions, business units, product groups, teams, etc.
Site linkage – Ensures sites are correctly connected to the organisation.
Reporting & verification – Enables meaningful reporting across levels.
How the Hierarchy Works
Forwood One uses a parent/child hierarchy, where each level sits under another.
Client (Parent Organisation)
Company Structure (Hierarchical Levels)
Structure Level 1
Structure Level 2
Structure Level X
Site (Linked to Hierarchical Structures, but Part of Physical Location Taxonomy)
Each structure level falls under the overarching client, ensuring that company data is well-organised and accessible based on user permissions.
Company Structure Statuses
Every structure level can be:
Active – Visible and fully usable
Blocked – Retired, hidden from most reports and functions
Taxonomy Rules You Must Follow
Company Structure must follow these rules:
It is always hierarchical (parent → child).
User access is controlled by the structure level they are assigned to.
It enables statistical reporting and verifications at all levels.
It must reflect real organisational logic to ensure accurate reporting.
Customising Your Structure Levels
Organisations can name and define their hierarchy based on their operational model.
Examples include:
Common hierarchy models:
Corporate Level
Geographical Regions e.g. USA, Europe, APAC
Product Groups e.g Aluminium, Iron Ore
Business Unit e.g. Maintenance, Engineering, Projects
This flexibility allows clients to tailor Forwood One to their organisational reality while maintaining a logical reporting structure.
Linking to Sites & Physical Locations
Sites connect your operational (physical) locations to your company structure.
Proper configuration supports:
Operational clarity – Clear mapping of where activities occur
Verification & reporting – Sites act as filters for checklists and report views
Organisational alignment – Accurate planning and decision-making
User access control – Users only access the sites they are assigned to
Client Responsibilities for Setup
Before Forwood One implementation begins, clients must provide:
A complete organisational structure
A list of divisions, business units, and reporting groups
Approval of the final structure before tenant activation
Not providing these details may delay deployment.
Hot Tips for Success
Start Small – Begin with a simple structure. Adding levels later is much easier than removing them.
Be Consistent – Use standard naming conventions across all levels.
Regular Reviews – Update your structure to reflect organisational changes
Plan for Growth – Design a structure that can evolve as your business expands.
Key Benefits for Clients
A well-designed Company Structure provides:
Streamlined access control – Right people, right data
Improved reporting – Clean, accurate analytics
Flexible taxonomy – Customisable and scalable
Seamless integration – Works across all Forwood One modules
Getting Started with Company Structure
To begin your Company Structure setup:
Submit your completed company structure document to help@forwoodsafety.com; Please use the template below and follow the instructions provided in the "Instructions" sheet in this file to ensure the company structure is correctly set up for your organisation.
Company_Master_Report_template.xlsxWork with Forwood to validate and configure it in Forwood One.
Review and confirm structure levels and reporting groups
Update the structure periodically as your organisation evolves
Next Steps
Once your structure is approved:
User accounts will be assigned based on hierarchy
Reporting structures will be finalised in Forwood One
For support, contact:
Your Customer Success Manager