Overview
Ensuring effective site communication is a critical step in the successful implementation of Forwood One. This guide outlines the essential communication activities to support the rollout and integration of CRM+ across your organisation.
1. Verify Availability of Communication Materials
Before implementation, confirm that all site communication materials are ready for installation and notification:
Visual messaging: Posters, field signage, and pre-start work area signs.
Verbal communications: Ensure messaging is included in key meetings and discussions.
Installation readiness: Check that all materials are printed, distributed, and positioned in the correct locations.
2. Prepare Pre-Start Meeting Areas & Materials
Pre-start meeting areas serve as a hub for Forwood One awareness and reinforcement. Ensure:
Team pre-start boards are set up with CRM messaging.
Meeting materials include relevant CRM updates.
Leadership and workforce engagement is encouraged through discussions on CRM-related topics.
3. Integrate Forwood One into Work Evaluations & Planning
Forwood One should be a core element of daily work evaluations and planning. Actions include:
Embedding Forwood One considerations into task planning and risk assessments.
Ensuring critical risk discussions take place during work preparations.
Aligning job safety analyses with Forwood One principles.
4. Develop & Install Visual Messaging
To enhance site awareness, design and install Forwood One visual messaging, including:
Posters and signs featuring Forwood One principles.
Icons and pictograms to highlight key risks and controls.
High-visibility placement at entry points, high-risk areas, and operational zones.
5. Embed Forwood One Key Points & Refreshers in Meetings
Regular reinforcement of Forwood One concepts ensures ongoing engagement. Include Forwood One updates and key points in:
Pre-shift meetings to set expectations for the workday.
Daily leadership meetings to drive accountability.
Weekly leadership meetings to assess progress and address concerns.
Monthly leadership meetings to review performance trends.
Performance review meetings to evaluate adoption.
HSE (Health, Safety, and Environment) meetings to reinforce safety culture.
6. Review & Implement the Communication Plan
A structured communication plan ensures all stakeholders are informed. Steps include:
Reviewing current communication gaps and opportunities.
Aligning communication strategies with Forwood One objectives.
Executing the communication rollout across all levels of the organisation.
7. Distribute Project Communications
Regular project updates maintain engagement and transparency. Prepare and send communications covering:
Status updates: Progress reports on Forwood One implementation.
Project highlights: Key achievements and milestones.
Timelines: Important rollout dates and next steps.
Photos & testimonials: Visual evidence of Forwood One in action.
Success stories & fatality avoids: Reinforcing the value of Forwood One in preventing incidents.
By following these structured steps, your organisation can ensure a seamless Forwood One communication rollout, driving engagement, safety, and operational excellence. If you have any questions or for additional support, contact your Forwood Customer Success Manager.